Vacancy for Finance and Operations Manager

Preston Consults is a leading research and management consultancy based in Abuja. We are committed to providing rigorous analysis, policy advice, management technical assistance and training services to national and state governments, international development agencies, leading private sector organizations, and NGOs.

We currently seek a very strong candidate for the vacant position of Finance and Operations Manager. The job will cover but is not limited to the following:

     Financial Management

• Prepare, review and maintain all existing vendor contracts. Administer vendor contracts, monitor implementation and report deviation for compliance;
• Validate the integrity of transactions posted into the Firm’s accounting system and prepare monthly reports on discrepancies for management;
• Prepare monthly bank charges / bank reconciliations reports for management’s sign-off;
• Prepare payment vouchers for approval by management;
• Prepare quarterly reports and forecasts showing financial performance against budget as well as cash flow statements for management’s sign-off;
• Maintain oversight of all of the Firm’s assets, ensuring that the fixed asset register is updated monthly;
• Maintain oversight on the relationships with the Firm’s bankers, financial auditors, tax and revenue authorities. Ensure all renditions, audits and statutory compliance activities are carried out on time and follow best practice; and
• Prepare annual comprehensive budgets for approval by management.

     Operational Management and Administration

• Set the operational performance goals of all internal support units, ensuring they are aggressive and tied to achieving the Firm’s strategy;
• Actively support the organization in meeting its short and long term organizational goals through effective operational support;
• Distill the Firm’s strategy into an operations blueprint that details operational plans and scheduled activities, supported with the necessary resource budgets;
• Develop and regularly update the Firm’s Standard Operating Process Manuals;
• Provide effective operational and logistical support for all of the Firm’s activities;
• Prepare quarterly progress reports on all of the Firm’s activities for management;
• Oversee and ensure that all operational and logistical support meet the needs of internal customers and exceed the expectations of all external stakeholders;
• Capture and review feedback on support services and operations, setting indicators for improvement; and
• Manage the relationships with all external vendors to ensure that the terms of the contracts are being upheld.

      Human Resource Management

• Develop the Firm’s Staff Handbook as well as review and update it annually;
• Ensure that all staff activities are ethical, comply with the staff handbook, SOPs, financial management systems manual, the Firm’s values and Nigerian laws;
• Ensure the maintenance of a comprehensive database of information on employees (contracts, leave dates, performance reviews, queries, etc.);
• Provide staff with guidance on personal development plans: assess staff training, and ensure that these training needs are met. Ensure monitoring of staff performance post-training to assess on-the-job application of training;
• Ensure that the annual appraisal process for all staff is commenced at the appropriate time, is objective and is completed before the deadline;
• Develop an organizational chart of responsibilities and generate job descriptions, in consultation with the relevant departments, for staff positions;
• Ensure job adverts for vacancies are properly circulated and recruitment processes are duly followed;
• Screen job applicants, conduct interviews and prepare staff contracts; and
• Develop a comprehensive induction plan and induction pack for all new employees and undertake a thorough and holistic induction of at least 3 days.

    Qualifications and Experience

• Minimum of a Master’s degree in Economics, Business Administration, Finance, Accountancy, Human Resource Management, or any related discipline from a reputable university;
• Professional qualifications (e.g. ACCA, ICAN, CIPM, aPHRI, PMP, etc.);
• At least 9 years of progressively responsible experience at a senior level in a large organization with international operations in the public, private or development sector;
• Effective track record of operational management across multiple functions to effectively deliver tangible and intangible results
• Record of achievement in the design, development and delivery of quality processes and standards;
• Minimum of 5 years’ experience of overseeing the collation and reporting of company accounts as well as in the management of Financial Audits;
• Minimum of 4 years’ experience in managing and nurturing staff capacity; and
• Strong track record of managing diverse stakeholders.

     Contact

Interested candidates should send applications, including CVs to

info@prestonconsultsltd.com (copying

s.utazi@prestonconsultsltd.com) latest by Friday    13 September 2024.

Note that only shortlisted candidates will be contacted.